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Intel ISEF Finalist Checklist

Next steps for all finalists nominated to attend Intel ISEF

Congratulations!  Now that you have been selected to attend Intel ISEF you will need to submit the necessary forms and paperwork within 12 days of your fair.

Submit your information and forms

The online finalist questionnaire, abstract and paperwork portal will guide you through all of the necessary steps.  What follows is a short summary and additional instructions to guide you through the process. 

We cannot stress enough the importance of completing this process within 12 days after your fair. Failure to do so in a timely manner can affect the Intel ISEF SRC review, the assignment of your project booth id and ultimately whether your project is listed in the Intel ISEF program.  Your prompt attention is greatly appreciated.
 

  1. Create an Intel ISEF Finalist Account

    Login to the Finalist Questionnaire
    All finalists, including members of teams, must fill out a questionnaire.
    • You will need to know your fair ID. You can find it by looking up your fair here.
    • The questionnaire will ask for finalist information, school information, project exhibit information, and finally scientific activities and interests. 
    • Each team member must use his/her own email address and create his/her own unique password. You wouldn't want to write over each other's entry, would you?
    • Every finalist must have an SSP membership ID. If you do not already have one, it is a simple process to obtain one here. SSP Student Membership benefits include a one-year complimentary digital subscription to Science News magazine as well as access to news and information throughout the year from SSP.
       
  2. Pick your category and subcategory. If you are part of a team project the team leader will submit this information. We have made changes to this process; please consult the Instructions for Selecting a Category & Sub-Category for more information. 
     
  3. Complete the online Official Abstract Form. For team projects, the team leader will submit the abstract. We recommend you write a draft of your abstract before you begin. The Abstract Instructions will provide information and tips on writing and displaying your abstract.
     
  4. Code of Conduct & Releases: This form must be signed by both you and your parent/legal guardian in order for you to compete at the Intel ISEF. This applies to all finalists including team members.
     
  5. W-9 form (US only): This form will be required of U.S. finalists who win awards at the Intel ISEF.  SSP staff will be in communications with finalists after the fair and timely payment will depend on this form being returned immediately upon request.   
     
  6. Upload your Intel ISEF paperwork. The upload function is step #3 of your finalist questionnaire. Please consult with your science fair director to coordinate how your paperwork is being submitted. Your fair director will be able to upload or review uploaded forms as soon as you have finalized the questionnaire. It is ultimately your responsibility to provide your paperwork to SSP.
     
  7. Once you have completed the checklist, review your submission and then finalize your data.  You must complete and finalize as soon as possible so that SSP can review and send your paperwork forward to the Intel ISEF Scientific Review Committee (SRC).
     

Abstract rewrites.  

After final submission, you will see in the checklist an opportunity to submit an abstract rewrite.  If there are updates and or corrections that need to be made to your abstract, you may complete this form.  The deadline for submitting a voluntary rewrite is Monday, May 5.
 

Forms review

All documents and forms must be reviewed by SSP staff before you are assigned a project booth ID. Please allow up to two weeks after submission for the project booth ID to be assigned. You will be sent an email with your ID. You will need it for shipping your project display board.
If we encounter any issues with your paperwork upload or your category selection, or if the SRC has a question, we will try to contact you to correct the problem prior to your arrival at the Intel ISEF. Your responsiveness is essential to ensure your participation in the Intel ISEF. 
 

Get your project to Intel ISEF

Shipping Your Project: See the General Shipping document for detailed information about shipping. No projects will be accepted BEFORE April 16 or AFTER May 7. You will have several options for shipping your project; if via UPS, you must arrange for a return shipping label at the time of initial purchase.

Alternatively you may purchase a blank project board onsite at the Intel ISEF and assemble onsite. Project boards are white, 2-ply cardboard, 48" x 48" in size and include an optional header board. (Click here for illustration with dimensions.) Project boards with headers will be available for sale for $10 each at the Intel ISEF store in the convention center.

Advanced Placement (AP) Testing

Intel ISEF occurs during the second week Advanced Placement Exams.  We strongly encourage late testing, but do provide exams on Monday and Tuesday of the week.  Those requesting an exam must register for an onsite AP test by the April 8 deadline. ( AP test registration for Intel ISEF has now closed.)

International Baccalaureate (IB) Testing

International Baccalaureate Diploma candidates (either Anticipated Diploma or Diploma) who are ISEF finalists must have their IB Diploma Programme Coordinator complete an Alternate Venue Request form to send to the regional office and complete this form and return it to the Intel ISEF IB Coordinator.

Next Steps - Being a finalist at Intel ISEF

Once you have successfully submitted all of the necessary items in the Intel ISEF paperwork portal, we encourage you to begin to prepare for the activities and processes that will occur once you are on-site at Intel ISEF.  Learn more about setting up your project, judging, and other important aspects of the Intel ISEF. 

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